Documentation
- Registration Certificate
- Comprehensive insurance
- PUC, fitness certificate, road tax
Cab, driver, vendor, fuel, and compliance lifecycle
Digitize onboarding before the first trip is assigned.
Every vehicle, driver, vendor, document, certificate, agreement, GPS device, fuel entry, and maintenance event is linked to master data and visible in role-based dashboards.
Physical inspection
- Interior and exterior condition
- GPS installation and testing
- First aid, extinguisher, emergency tools
Compliance and tagging
- Fleet master Cab ID
- Fixed route allocation
- QR or barcode cab tag
Verification
- Driving license and Aadhaar
- Address proof
- Police and medical fitness certificate
Training
- Company induction
- Safety and compliance rules
- Emergency response and GPS usage
Agreement
- Driver ID with photo
- Fine and misuse terms
- ERP entry and acknowledgement
Documents
- Registration certificate
- GST, PAN, bank details
- Vendor empanelment form
Agreement
- SLA signed
- Rate card approved
- Compliance checklist completed
Portal activation
- Vendor code generated
- Portal login created
- MIS schedule and alerts enabled
Geo-fence
Fuel entry opens only at approved petrol pump coordinates mapped to Location Master.
Camera OCR
Number plate, odometer, fuel meter, and receipt images are captured from mobile or tablet.
Validation
ERP checks last mileage, vehicle ID, fuel quantity, vendor bill, and abnormal consumption patterns.
Workflow automation
Compliance, maintenance, inventory, and payroll stay connected.
Each update creates a log entry, triggers approval where required, and updates dashboards for operations, HR, finance, vendor, and Super Admin teams.
Employee or driver checks in
GPS is captured, geofence is validated, attendance is marked, and HR dashboard is refreshed.
Compliance expiry detected
Notifications trigger at 30 days, 15 days, and 7 days with warning level escalation.
Vehicle mileage logged
Service is auto-scheduled, maintenance cost is captured, inventory updates, and finance receives the trail.
Stock or spare part requested
Approval deducts inventory, updates vehicle logs, raises purchase requests, and reconciles vendor supply.
Monthly report generated
Attendance, compliance, location, maintenance, fuel, and inventory reports are sent to assigned stakeholders.